How guests upload with a QR

A good QR upload should not need a paragraph of instructions beside it. Guests see the code, point their camera at it and know what to do next.

Here is the whole journey, from setting up the screen to saving the photos afterwards.

Before the doors open

Create the party and open its display on the TV, projector or venue screen. Keep the QR code large enough to scan from the room, then try it with your own phone before guests arrive.

This is also the right time to choose how photos reach the wall. Leave approval off if you are happy for uploads to appear straight away. Turn it on if you want to check each photo first. For weddings, student nights and public venues, approval is usually the sensible choice.

What the guest does

The guest journey is short:

1. Open the phone camera and scan the QR code.
2. Tap the link that appears.
3. Choose a photo from the phone.
4. Send it to the roll.

The upload page runs in the browser. Guests do not create an account, download an app or sign in with a social profile. Once the photo has been sent, they can put the phone away and carry on with the night.

What the host sees

If approval is on, the new photo waits in the host view. The host can approve it for the screen or leave it off the wall.

If approval is off, the photo can join the live display as soon as the upload finishes. You can choose the approach that matches the room rather than changing the guest instructions.

What appears on the screen

Approved photos join the live roll automatically. The display keeps moving as new pictures arrive, so guests see moments from other tables, other parts of the venue and parts of the night they missed.

The QR code stays available for the next person who wants to add something. There is no hashtag to spell correctly and no group chat to join.

A few checks that save trouble later

Before the event starts:

• check that the venue screen can open the display;
• scan the QR code from the distance guests will stand;
• test the venue internet or mobile signal;
• decide who will approve photos;
• tell one or two people early so the wall has something on it before the room fills up.

That last point helps. People are more likely to join in once they can already see the roll moving.

Saving the photos after the event

A Free party holds up to 25 photos and keeps them for seven days. A Party Pass gives one party room for up to 1,000 photos, keeps them for 30 days and adds a ZIP download.

If you want to keep the full set, download it before the retention period ends. You can compare the options on the pricing page, or open a roll and test the guest journey yourself.